Advanced Microsoft Outlook 2019 Training (OUT201)

This Advanced Microsoft Outlook 2019 course is designed to empower companies and their employees, providing them with the skills necessary to maximize their productivity using Outlook. Perfect for both individuals looking to upskill and teams eager to enhance their workflow, this course covers everything from task management to handling multiple email accounts efficiently. By mastering these tools, you'll be well-equipped to navigate Outlook with ease and precision.

We start the course with Working with Tasks and Notes, focusing on efficient task management. You'll learn how to create, print, update, and search for tasks. The lesson also covers task assignments, tracking, and responding to task requests, ensuring you stay on top of your workload. Additionally, you'll explore best practices for changing your task view and working with notes, including creating and managing notes as well as journal entries. This hands-on section is capped off with practical exercises to reinforce your learning.

Next, in the Using Signature and Themes lesson, you'll discover how to create and automatically add signatures to your messages, modify existing signatures, and format outgoing messages to suit your professional needs. You’ll also learn to create and apply themes, adding a personalized touch to your emails. Practical exercises will help you master adding themes and signatures, making your emails stand out and ensuring consistent communication.

In the Managing Your Inbox section, we focus on organizing and optimizing your inbox for better productivity. You’ll learn techniques for searching messages by location and using advanced search options, as well as how to create search folders. The lesson covers sorting messages by conversation, adding new local folders, and moving messages between folders. You’ll also explore grouping mailbox items, filtering messages, and organizing them using features like categories and Clutter. Managing rules, handling junk emails, and archiving messages are also covered to keep your inbox clean and efficient. Practical exercises, such as creating a Quick Step, will cement your understanding.

The course includes a comprehensive lesson on Working with Multiple Email Accounts. You'll learn how to set up and manage multiple accounts within Outlook, send emails from different accounts, and understand the differences between POP and IMAP email programs. Practical exercises will help you confidently manage multiple email accounts, ensuring seamless communication no matter which account you use.

By the end of this course, you’ll have a thorough understanding of how to efficiently manage tasks, customize your emails with signatures and themes, keep your inbox organized, and handle multiple email accounts. This training will significantly enhance your productivity and ensure you can utilize Outlook's full potential, whether managing your personal workload or collaborating with a team.